Receptionist cum Admin Assistant (1-year Contract – Renewable)

 Department:   Admin

 Report to:  Administrative Manager

 General Description:

 This role is responsible to assist the full spectrum of Administrative functions.

Scope & Responsibilities:

  • Report to Administrative Manager.
  • Assist in the full spectrum of administrative tasks.
  • Ensure the reception area is neat and tidy.
  • Receive visitors (e.g. courier service, handyman, etc.).
  • Receive guests by greeting, welcoming, and directing them to the appropriate person or meeting room.
  • Serve guests with drinks and/or snacks and promptly attend to queries and requests.
  • Scan, print, photocopy, fax, and filing of documents as instructed.
  • Handles incoming calls with tact.
  • Manage bookings and upkeep of meeting rooms, ensure rooms are neat and clean and related stationeries are well prepared with good condition for the next meeting.
  • Manage general upkeep of the office area, supervise the cleaner.
  • Ensure the daily smooth operations of office equipment, lightings, air-cons, etc. to avoid any work interruptions, monitor expiry of the equipment contracts and seek approval before renewal.
  • Coordinate courier service, collect mails from mailbox, sort and distribute mails, faxes and other documents to the indicated recipient.
  • Maintain records of incoming and outgoing mails, courier service and documents.
  • Make travel arrangements for traveler(s) including flights, hotels, transportation, passes, visas, etc.
  • Manage and update records of inventories such as office supplies, pantry supplies and corporate gifts.
  • Arrange, order and organize all inventories when stocks are running out or as needed.
  • Arrange and order staff business cards when needed.
  • Order and arrange to deliver corporate gifts, related Season Greetings gifts to indicated recipients when needed.
  • Assist to design electronic greetings cards or order paper greetings cards and send to the indicated recipient when needed.
  • Source for new vendors with most cost-effective solution when needed or instructed.
  • Prepare bi-monthly company newsletter and publish it upon Administrative Manager's approval.
  • Assist in planning and arrangement of staff welfare activities.
  • Carry out other duties and responsibilities assigned by the Company from time to time.


  • Possess at least 1 year of relevant experience.
  • At least a GCE O 'Level' or equivalent or higher qualification.
  • Entry level is welcome to apply.
  • A pleasant, friendly cheerful personality.
  • Problem-solving mindset.
  • Independent, fast learner and meticulous.
  • Good telephone etiquette and customer service oriented.
  • Keen to learn and possess positive attitude.
  • Pleasant and good interpersonal skills.
  • Able to multitask from time to time.
  • A team player with good communication skills.
  • Knowledge of MS Word, Excel, PowerPoint and Outlook.
  • Normal office hours for the Receptionist shall be as follows Monday to Friday 8.00 am to 5.30 pm

Work Location:



Interested candidate, please submit your resume to Only shortlisted candidate will be notified.